RESPONSIBILITY OF DIRECTORS
Being a member of an HOA board is a major responsibility. You are to be the eyes and ears of the residents, and the decisions that you and your fellow board members make have an impact on everyone in the community. It is of utmost importance that you get your “feet on the street” and visit with neighbors. You must understand from the beginning that how you vote is to represent your constituents and not simply yourself.
There should always be a nominating committee for director candidates. This helps keep out “permanent” board members and cliques putting in those who vote their own agenda. Questions that should be asked of candidates in regards to their qualifications for the responsibility need include business background, involvement in the community, volunteer work, public relations connections, if they actually live in the neighborhood, have they read and feel that they understand all the governing documents and more. For more ideas: nominating committee survey
Ringing of phones, the kids’ making noise and barking dogs make it quite impossible to focus. Consider meeting in a community room. Libraries are a good place that has them available for little or no charge with the advantage of an available copier and peace. Local churches are also options.
Before making any decision always get competent and educated advice. Boards often fail to seek out good advice. This can save you from lawsuits. Use your insurance agent, an attorney specializing in homeowner association law, a CPA, reserve analyst, engineers and architects when the subject matter is beyond the expertise of the board. Do not get creative to save a few dollars. There is too much riding on the outcome and the homeowners are depending on all of you. The board is charged with making well informed and thought out decisions. Use experts, gather and use key information for a board manual and study your by-laws and Covenants.
Board members should always carefully consider all options, seeking the advice of an expert before acting or reacting. No decisions should be made on a whim. Should anything ever come up that could be considered a conflict of interest the board member should be sharp enough to recognize it on their own and immediately recuse him/herself to avoid having other members point it out.
Architectural changes and rules enforcement issues should only be considered after full and complete written request is received and reviewed.
The HOA system is a business, but it is also an extension of our democracy. Representatives from the community as a whole are elected to help decide the fate of the community within which they live. It may not be the best system, but it is the best one that we have so far.
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